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Construction Update - March 2008

March 15, 2008

Update on Design and Construction Projects

Consider Approval of the Design Development Phase for the Cedar Creek High School and Authorize the Architect to Begin the Contract Documents Phase

Sean Connor from Pfluger Associates reviewed the site plan, floor plan, interior views, exterior views and schedule update for the Cedar Creek High School. Mr. Connor reported that the market is currently erratic; however the project is within the budget.

Mr. Connor reviewed the Mission Statement for Cedar Creek High School which is “Promoting student success by providing a safe and enriched learning environment.”

Mr. Connor stated that they would look to the Board for direction on colors and materials. He stated that many times school colors are incorporated into projects. Mr. Connor stated that he would bring samples of exterior materials and colors to a future meeting.

Mr. Connor reviewed the project schedule and stated that site work should begin after the Board approves a partial GMP in June. The completion date for the high school is scheduled for July 1, 2010.

Mrs. Halladay commented that she thought that the Board had agreed on large sandstone. Mr. Connor stated that he would bring a sample of the stone to the next meeting. Mrs. Halladay also questioned the clock tower. Mr. Connor stated that they would bring some variations next month as well. 

 

Jim Mills moved and Sophia Williams seconded to approve the design development phase for the Cedar Creek High School and authorize the architect to begin the contract documents phase. President Allen asked the Board for comments or discussion. There being none, President Allen called for a vote.               MOTION CARRIED UNANIMOUSLY

Consider Approval of the Schematic Design Phase for the Centralized Multi-Purpose Athletic Stadium and Authorize the Architect to Begin the Design Development Phase

Brad Pfluger reported that his team has been working with the stadium committee, the Athletic Director and the coaches on the multi-purpose athletic stadium. He stated that he was confident that the bond money would be sufficient to complete the project.

Mr. Pfluger reviewed the schematic design which includes seating capacity for 8,000, artificial turf field, all weather track, restrooms and concession stands, locker rooms and field house, Press box, and parking and drives. He added that the plan currently includes 5,000 seats on the home side and 3,000 on the visitor’s side; however that can be changed to equal seating on each side if the board prefers. In addition, Mr. Pfluger reported that the field house would be under the bleachers; therefore there would be no room for students under the bleachers. He stated that the home side reserved sections would be bench seating with aluminum backs; however they are not sure about the visitor’s side at this time.  

Mr. Pfluger reported that they are working on developing a nice entrance and the ticket booth will have 6 lines.  He stated that the lights would be approximately 130 feet tall and the stadium would have approximately 1,500 parking spaces. Mr. Pfluger added that they are still working on the parking. There will be a small budget for landscaping and they will concentrate the landscaping around public areas. In addition, the property has some nice trees that may be utilized. Mr. Peterson asked if there would be fencing around the perimeter of the property. Mr. Pfluger stated that they are not anticipating fencing the perimeter at this time, but a fence around the stadium and bleacher area is planned. Mr. Gideon added that the district can look at the costs of fencing the perimeter, but added that the only entrance to the stadium would be on Highway 21.

Mr. Barrientos inquired about the budget of the project. Mr. Pfluger and Mr. Gideon stand by the numbers and assured the taxpayers that the project would be within the budgeted amount.   

Rene Barrientos moved and Jim Mills seconded to approve the schematic design phase for the Centralized Multi-Purpose Athletic Stadium and authorize the architect to begin the design development phase. President Allen asked the Board for comments or discussion. There being none, President Allen called for a vote.  MOTION CARRIED UNANIMOUSLY

Review and Consider Approval of BHS Renovations and Additions Final Construction Budget and Consideration of Approval for Change Order(s) to GMP

Steve McCleskey from Barlett-Cocke presented an update on the construction contract and status of the budget on the overall project. Mr. McCleskey reported that change order number two was not a part of the bond project. Included in the change order was the addition of air conditioning to the field house. He explained that there were Title IX issues with the field house and that it was impossible to manage airflow in the field house after the renovations. In addition, the change order included six portables that were renovated and ready for the start of school in August and the modification of the bus drop-off. Mr. McCleskey stated that he would come back to the Board in April with the actual savings and will issue a deductive change order.  Mr. Gideon reported that the total bond budget was approximately $23.4 million and the district earned approximately $1 million in interest. He added that approximately $100,000 would be spent on additional furniture and fixtures and other material supplies.

Rene Barrientos moved and Sophia Williams seconded to approve the BHS Renovations and Additions final construction budget and change orders to GMP as presented. President Allen asked the Board for comments or discussion. There being none, President Allen called for a vote.           MOTION CARRIED UNANIMOUSLY